Pearl inventory software for dealers
Pearls are pearl stones sourced mainly from Australia, Japan, Indonesia and China. Pearls are sold in strands, lots and singles, graded on size, lustre and surface. A system has to handle strand length and counts as well as weight.
What to record for each pearl
Typical fields: type, size in mm, lustre, surface quality and strand length. GemColony keeps these on the stone record with photos and a barcode or QR label.
Parcels, lots and memos
Buy pearls as a lot, split it into parcels and single stones, and send stones out on memo while seeing who holds them and for how long.
Learn moreAI analysis from photos
Upload photos and GemColony's AI suggests type, origin, clarity and treatment, and can propose a market price. Use it as a second opinion; it does not replace a laboratory report.
Learn moreCertificates and sharing
Issue a provenance certificate with an online verification link and share any pearl with a branded link or QR code.
Learn moreWhat to track for pearls
- Record type
- Record size in mm
- Record lustre
- Record surface quality
- Record strand length
Frequently asked questions
What software do pearl dealers use to manage stock?
Many start on spreadsheets. As stock, memos and customers grow, dealers move to gem-specific ERP such as GemColony, which has stone records, parcels, memo tracking and certificates built in.
Can GemColony record treatment and origin for pearls?
Yes. Origin, treatment, weight, dimensions, certificate number and photos are stored on each stone record and can be printed on invoices and certificates.
Does it help with memo and consignment of pearls?
Yes. You can send stones out on memo, see which stones are out and with whom, then convert a memo to a sale or take the stones back.
How much does GemColony cost?
Plans start at $69 a month (Starter), with Professional at $179 and Enterprise from $399. Pay yearly and get 2 months free. Every plan has a 14-day free trial and no credit card is needed to start.