What's New

A Jewelry Workshop add-on, stock audits, returns and credit notes, receivables and payables, compliance tools, memo reminders, scheduled reports, and branded emails.

• NewJewelry Workshop add-on: jewelry inventory with photos and videos, a public share page for each piece, orders from inventory or made to measure, and a quotation to print
• NewCustomization chooser: start from a saved design, combine up to three styles, pick metal, size and stones, and see a live price estimate
• NewJewelry metal ledger: your own metal and customers' metal kept apart, handed to goldsmiths, taken back, with the loss on every piece checked against your limit
• NewGoldsmiths (in-house or outside), production steps, reference pictures and drawings, and a customer promise date on every order
• NewJewelry repairs: take a piece in, quote, repair, take payment, print a receipt and hand it back
• NewJewelry reports (work in progress, metal, goldsmith results) and a daily warning about late orders and repairs
• NewStock Audit: count by scanning, see found, missing and unexpected stones, and write off what is missing (Professional+)
• NewReturns and credit notes: take stones back, refund or keep the money as credit for the next sale
• NewReceivables and payables: ageing of what is owed to you and by you, customer statements, payment reminders and payment plans
• NewCompliance and export: identity-check limits, HS code suggestions and export documents built from a sale (Professional+)
• NewMemo reminders before a memo is due, and overdue memos shown in Receivables
• NewDownload any report as CSV or PDF, save filters, and schedule reports by email (Professional+)
• NewAI price suggestions that learn from your own sales history
• ImprovedAll emails from GemColony now share one clean, branded layout
• ImprovedAdd-ons can be switched on for any plan by our team, and Enterprise includes the Jewelry Workshop
• FixedA company that has sales can now be deleted by our team without errors

A redesigned app, a tax rate for every sale, history on each stone and sale, and tighter separation between companies.

• NewWelcome tour for new users that points out the main parts of the app, with Skip and Done
• NewDashboard "Needs your attention today" list that changes with your role, and a setup checklist for new companies
• NewCompany tax rate (VAT or GST) in settings, added to every new sale and shown on the sale page
• NewHistory on every stone and sale: who changed what, and when
• NewClear "Professional feature" screens for Lapidary, AI Analyzer, Certificates and Shipments on the Starter plan
• ImprovedNew look across the app: clearer sidebar sections, a quick-create menu, a notification bell and an account menu in the top bar
• ImprovedLapidary: stage hold and resume, stuck-stage warnings, clearer inputs for each stage and a cleaner staff performance view
• ImprovedHub listings: seller inquiries with replies, and listings that follow your stock
• ImprovedAccessibility: keyboard use, screen readers and text contrast across the app
• ImprovedClearer account activation page while your workspace is being switched on
• FixedSale, purchase, memo, quotation and shipment numbers now count separately for each company
• FixedA stone can no longer be sold twice at the same moment, and payments above the sale total are refused
• FixedStronger separation between companies, and role checks on actions that change data
• FixedThe person who creates a company is now its owner from the start
• FixedThe welcome setup no longer comes back after you finish or skip it

AI gemstone analysis improvements, new certificate designer, and bulk label printing.

• NewAI Photo Analysis: multi-image upload support (up to 10 photos per stone)
• NewProvenance Certificate Designer — drag-and-drop template builder with custom branding
• NewBulk label printing with barcode support (single & batch)
• NewInventory: new 'Phenomena' and 'Fluorescence' filter options in advanced search
• ImprovedSales invoice PDF now includes gemstone thumbnail images
• ImprovedDashboard: inventory mix chart now shows top 10 stone types instead of top 5
• FixedParcel split: weight total mismatch on certain decimal inputs
• FixedMemo aging report: incorrect days-out calculation for stones returned same day

Performance improvements, bug fixes, and UI polish across the platform.

• ImprovedInventory table load time reduced by 60% for accounts with 1,000+ gemstones
• ImprovedCal.com booking embed now respects system dark/light mode
• FixedSales: applying a percentage discount on memo-converted sales showed incorrect total
• FixedCustomer CRM: outstanding balance not updating after partial payment was recorded
• FixedMulti-location: stock transfer confirmation email not sending in some regions

Laboratory module overhaul, lapidary workflow, and performance analytics.

• NewLab module: lapidary workflow with stage-by-stage weight loss tracking
• NewLab analytics dashboard — staff performance, average processing time, yield rates
• NewTreatment decision recording: heated, irradiated, fracture-filled, beryllium-diffused, unheated
• NewLab job timeline view with full audit trail per gemstone
• ImprovedLab job list now supports bulk status updates
• ImprovedQuality decision flow redesigned for faster data entry
• FixedLab reports: PDF export missing staff name when assigned after job creation

Accounting module launch, multi-currency sales, and supplier purchase orders.

• NewAccounting module: chart of accounts, income/expense recording, P&L and balance sheet reports
• NewMulti-currency support for sales and purchases (live exchange rate fetching)
• NewSupplier purchase orders with goods receiving and payment tracking
• NewTax configuration: VAT/GST rates per location with tax-inclusive and exclusive pricing
• ImprovedQuotation PDF template redesigned with improved gemstone detail layout
• ImprovedCustomer credit limit warnings now appear inline during sale creation
• FixedBulk Excel import: origin field mapping incorrectly defaulting to 'Unknown'
• BreakingPricing API: the 'cost' field is now 'cost_price' to align with sell_price naming

Team & roles system, multi-location inventory, and advanced search filters.

• NewTeam management: invite members, assign roles (Admin, Manager, Sales, Lab Tech)
• NewLocation-level access control for team members
• NewMulti-location stock tracking and inter-location stock transfers
• NewAdvanced inventory search: filter by type, category, weight range, price range, origin, color, clarity, status
• NewActivity log and audit trail for all user actions
• ImprovedSidebar navigation redesigned for faster access to modules
• FixedSession timeout not refreshing correctly on long-running sessions

GemColony officially launches as a multi-tenant SaaS platform for gemstone dealers.

• NewInventory management: full gemstone catalog with 20+ attributes, parcel management, barcode, bulk import
• NewSales & invoicing: create sales, record payments, generate PDF invoices
• NewCustomer CRM: manage customer profiles, purchase history, outstanding balances
• NewMemos & consignments: create memo slips, track items, convert to sale or return
• NewQuotations: create and share price quotations with clients via link or PDF
• NewDashboard: revenue overview, inventory value, sales trends, recent activity
• NewMulti-tenant architecture: isolated workspace per business, Clerk authentication