25+ Modules · 80+ Features
Every gemstone ERP tool your business needs
From inventory tracking and sales invoicing to AI-powered analysis, a B2B hub, and your own online storefront — GemColony covers every aspect of the modern gem trade.
Professional+EnterpriseComing Soon— Features marked without a badge are available on all plans
Use cases
Built around how gem dealers work
Gemstone inventory, memos, lapidary, certificates, shipping and online selling in one system.
New
Jewelry workshop
For dealers who also make jewelry. Take an order from a customer's idea to the finished piece, set stones aside from your stock, and track every goldsmith and every gram of gold.
Add-on on any plan. Included in EnterpriseSee the add-on
- Customize with up to three combinable styles and a live price
- Orders from inventory or made to measure, with a promise date
- Metal ledger with loss checked on every piece
- Repairs with photos, payment and a receipt
- Finished pieces shared with photos and videos
All plans
Inventory
Every stone in one place, with its weight, origin, treatment, photos and certificate numbers.
- Parcels and lots
- Barcode labels
- Import from Excel
All plans
Memos and consignments
See which stones are out, with whom and for how long, and turn a memo into a sale in one action.
- Reminders before the due date
- Overdue memos in Receivables
- Return or sell from the memo
Professional plan
Lapidary workflow
Follow each stone through sorting, cutting and polishing, and find out which cutter is fastest.
- Weight loss at every stage
- Staff assignment
- Quality decisions
Professional plan
Provenance certificates
Issue a certificate of a stone's origin and processing history that buyers can check online.
- Verification link
- Origin and processing history
- Your own design
Professional plan
Shipping and parcels
Track parcels for sales and memos across couriers, and spot a delayed delivery before the customer asks.
- Customs details and declared value
- Multiple couriers
- Delay warnings
Hub: all plans. Store: Enterprise
Online selling
List stones on the verified B2B marketplace, and publish your in-stock stones to your own store.
- Buyers inquire straight to you
- No payments processed
- Follows your stock live
Spotlight
Powerful core modules
These flagship features set GemColony apart from generic business tools.
Inventory Management
Complete gemstone catalog, stock control, and lot management.
Track SKU, type, category, weight, dimensions, color, origin, clarity, cut, variety, phenomena, fluorescence
Cost price & selling price tracking
Stock statuses: In Stock, Sold, On Hold, Reserved
Gemstone lot & parcel support — group, split, merge, extract with full history timeline
Dynamic color word standard (GIA-aligned color grading labels)
Advanced search & filters (type, category, price, weight, origin, color, clarity)
Barcode & QR code scanning, label printing with premium printable templates (single & bulk)
Image/media upload per gemstone
Bulk import from Excel & export to Excel
Table and grid views with column resizing
app.gemcolony.com
Quick View
Lapidary
Professional+Complete lab workflow for gemstone processing.
Workflow management with stage creation, updates, completion & skipping
Track input/output weight & weight loss per stage
Assign lab staff to stages
Quality decisions (Pass/Fail) & treatment decisions (Discard/Accept)
Lab staff performance monitoring — metrics, efficiency scores & analytics per cutter
Workflow timeline view & completed history
Media upload per stage & destroy tracking
app.gemcolony.com
Quick View
AI Gemstone Analysis
Professional+AI-powered identification, property detection & automated market pricing.
Upload multiple images for AI-powered analysis
AI detects: gem type, origin, clarity, treatment, phenomena, fluorescence, suggested cut
ANN (Artificial Neural Network) deep property analysis for high-accuracy results
Automated market price estimation based on detected specs & live data
Refinement workflow — answer AI questions for improved accuracy
Price suggestion based on specs (by gemstone ID or custom)
Price suggestions learn from your own sales history, so they follow what your stones really sell for
Analysis history with pagination
Import analyzed data directly to inventory
app.gemcolony.com
Quick View
Storefront & Online Store
EnterpriseYour own branded online gem store with a free subdomain.
Free subdomain — yourstore.gemcolony.com or connect your own domain
Branded storefront with logo, colors & product pages
Auto-publish inventory to your online store with one toggle
Online checkout & order management
Product visibility controls (public/private per stone)
SEO-optimized product pages for each gemstone
Mobile-responsive storefront design
All Modules
Complete feature breakdown
Explore every module and capability that GemColony offers.
Dashboard & Analytics
Real-time business overview at a glance.
Revenue, inventory value & outstanding payments overview
Period selector (7D, 30D, 90D, 6M, 1Y)
Sales trend chart & revenue vs expenses chart
Inventory mix pie chart
Recent activity timeline
Quick actions panel
First-time onboarding wizard
Inventory Management
Complete gemstone catalog, stock control, and lot management.
Track SKU, type, category, weight, dimensions, color, origin, clarity, cut, variety, phenomena, fluorescence
Cost price & selling price tracking
Stock statuses: In Stock, Sold, On Hold, Reserved
Gemstone lot & parcel support — group, split, merge, extract with full history timeline
Dynamic color word standard (GIA-aligned color grading labels)
Advanced search & filters (type, category, price, weight, origin, color, clarity)
Barcode & QR code scanning, label printing with premium printable templates (single & bulk)
Image/media upload per gemstone
Bulk import from Excel & export to Excel
Table and grid views with column resizing
Sales & Invoicing
End-to-end sales workflow with smart invoicing.
Create, view, edit sales orders
Multi-currency support — sell in any currency with live conversion
Interactive digital invoice with real-time payment status
Payment tracking: Paid, Partial, Pending
Partial payment recording & payment updates
Add/remove items & cancel sales
PDF invoice download
Sales stats: total count, revenue, received & pending amounts
Customer linking with date range & amount filtering
Customer CRM
Comprehensive customer relationship management.
Customer types: Retail, Wholesale, Exhibition/Event, Export
Track: name, business name, email, phone, address, city, country
Active/inactive status management
Per-customer stats: total purchases, total spent, average order value
Bulk import from CSV/Excel & export
Country & type filtering with search and pagination
Suppliers & Purchases
Manage suppliers and purchase orders.
Supplier management with contact details & notes
Purchase order statuses: Ordered, Received, Cancelled
Payment status: Pending, Partial, Paid
Receive items workflow
Purchase statistics & spending analysis
Supplier-linked purchase history
Memos & Consignments
Full memo lifecycle for exhibitions and agents.
Memo types: Customer, Exhibition, Consignment, Agent, Internal
Statuses: Draft, Sent, Active, Partially/Fully Returned, Overdue, Closed, Cancelled
Add contacts, return items, sell items from memo
Close & reconcile memos
PDF download with full status flow management
Track recipient, exhibition name, dates, items, total value
Automatic reminders 3 days and 1 day before a memo is due, emailed to the person holding the stones and shown to your team
Overdue memos appear in Receivables, so stones that are out and late are never forgotten
Quotations & Sharing
Create, share and track quotations with clients.
Create quotations from inventory with customer details
Share code for customer viewing (public link)
View count tracking & valid-until dates
Convert quotation to sale/invoice
Unique gemstone share URL with QR code & expiration per stone
Customers can request a quote from public share links
Share directly via WhatsApp & Telegram with one click
Lapidary
Professional+Complete lab workflow for gemstone processing.
Workflow management with stage creation, updates, completion & skipping
Track input/output weight & weight loss per stage
Assign lab staff to stages
Quality decisions (Pass/Fail) & treatment decisions (Discard/Accept)
Lab staff performance monitoring — metrics, efficiency scores & analytics per cutter
Workflow timeline view & completed history
Media upload per stage & destroy tracking
Provenance Certificates
Professional+Generate and manage gemstone certificates.
Generate provenance certificates for gemstones
Certificate management: generate, view, revoke
Public certificate viewing via unique certificate code
Shareable certificate links
AI Gemstone Analysis
Professional+AI-powered identification, property detection & automated market pricing.
Upload multiple images for AI-powered analysis
AI detects: gem type, origin, clarity, treatment, phenomena, fluorescence, suggested cut
ANN (Artificial Neural Network) deep property analysis for high-accuracy results
Automated market price estimation based on detected specs & live data
Refinement workflow — answer AI questions for improved accuracy
Price suggestion based on specs (by gemstone ID or custom)
Price suggestions learn from your own sales history, so they follow what your stones really sell for
Analysis history with pagination
Import analyzed data directly to inventory
Multi-Location Management
Manage gemstones across multiple stores.
Create and manage multiple store locations
Location details: name, address, city, country, phone
Set default location & assign gemstones
Transfer gemstones between locations
Per-location stats: in stock, on memo, sold, total value, sales revenue
Location reports with global totals
Accounting & Finance
Track income, expenses, and financial health in any currency.
Monthly income, expenses, profit & net cash overview
Multi-currency accounting with automatic conversion tracking
Accounts receivable tracking
Account management (create, edit, delete, view balances)
Transaction categories & history with filtering
Income/expense tracking & invoice management
Reports & Analytics
Standard and advanced business intelligence reports.
Inventory Report — stock levels, composition, status breakdown
Inventory Aging — aging buckets, turnover analysis
Sales Report — trends, revenue by period, volume
Customer & Purchases reports
Profit Margin Analysis & P&L Statement (Professional+)
Advanced analytics suite — cohort analysis, predictive trends, gemstone performance (Pro)
Date range filtering, export to CSV/Excel, visual charts
Download any standard report as CSV or PDF
Save the filters you use often and reopen them in one click, privately or shared with your team
Scheduled email reports: daily, weekly or monthly to the people you choose (Professional+)
Stock Audit
Professional+Count your stock by scanning and find what is missing.
Start a count for the whole company, one location or one category
Scan barcodes or QR codes with your phone to tick stones off
See found, missing and unexpected stones as you count
Write off missing stones when the count is finished, with a record of who did it
Count history for every audit
Returns & Credit Notes
Take stones back and keep the books right.
Return one or more stones from a sale, with the reason
Stones go back into stock, and the sale total drops to what the customer really owes
Refund the money or keep it as a credit note for the customer's next purchase
Apply a credit note to a later sale, or cancel it
Reports count returned stones out of your revenue
Receivables & Payables
Who owes you, who you owe, and which stones are late.
Ageing of unpaid invoices: not due, 1-30, 31-60, 61-90 and over 90 days late
The same view for what you owe suppliers
Customer statements to print or send
Payment reminders by email, and agreed payment plans
Stones out on overdue memos shown next to the money that is late
Compliance & Export
Professional+Know-your-customer checks and export paperwork in one place.
Set a limit above which a sale needs an identity check, and see which sales need one
Record ID details for each customer who needs a check
HS code suggestions for gemstones, to speed up customs forms
Export documents built from a sale: invoice details, HS codes, values and weights
Issue, cancel and keep a history of export documents
Jewelry Workshop
Add-on · included in EnterpriseTake a design from a customer's idea to a finished, invoiced piece, and keep every gram of metal accounted for.
Jewelry inventory with photos, videos, stones from your gem stock, 12 categories and a public share page for each piece
Orders from inventory (set the piece aside, invoice, hand over) or customized orders made to measure
Customization chooser: pick a saved design, up to three combinable styles (solitaire, halo, three-stone, vintage, modern), metal, size and stones, with a live price estimate
Reference pictures and drawings on every order, a customer promise date, and a quotation to print
Production steps from design approval to fitting, with the current stage shown in the order list
Goldsmiths, in-house or outside, with the metal each one holds and how long it has been out
Metal ledger: buy metal, hold customers' own metal separately, hand it out, take it back and see the loss on every piece against the limit you allow
Repairs: take a piece in with photos, quote, repair, take payment, print the receipt and hand it back
Reports and alerts for work in progress, metal and goldsmith results, plus a daily warning about late orders and repairs
Jewelry customers list: who ordered, who left a piece for repair, whose metal you hold
Storefront & Online Store
EnterpriseYour own branded online gem store with a free subdomain.
Free subdomain — yourstore.gemcolony.com or connect your own domain
Branded storefront with logo, colors & product pages
Auto-publish inventory to your online store with one toggle
Online checkout & order management
Product visibility controls (public/private per stone)
SEO-optimized product pages for each gemstone
Mobile-responsive storefront design
Customer Inquiry Management
EnterpriseCapture, track, and respond to customer inquiries from all channels.
Centralized inbox for inquiries from storefront, share links & direct messages
Assign inquiries to team members
Status tracking: New, In Progress, Responded, Closed
One-click convert inquiry to quotation or sale
Response templates for fast replies
WhatsApp & Telegram inquiry integration
Shipping & Logistics
Professional+Manage end-to-end gemstone shipments with full tracking.
Create shipments linked to sales, memos, or transfers
Carrier management & tracking number recording
Shipment statuses: Preparing, Dispatched, In Transit, Delivered, Returned
Insurance value tracking & declared value per shipment
Packaging details & special handling notes
Shipment history per customer & per gemstone
Printable shipping labels & packing slips
B2B Hub Portal
List and discover gemstones on GemColony's central B2B marketplace.
Push selected inventory to the central app.gemcolony.com/hub B2B portal
Connect with verified gem dealers, wholesalers & manufacturers worldwide
Privacy controls — choose exactly which stones go public on the hub
Receive inquiries & offers directly into your GemColony inbox
Hub profile page for your gem business
Gemstone visibility analytics — views, inquiries, saves
GIA Integration
Coming SoonSync and verify GIA grading reports directly in your inventory.
Link GIA report numbers to gemstone records
Auto-fetch GIA report data (grade, measurements, treatment)
GIA-verified badge on inventory & storefront listings
Certificate validation for buyers via public share links
Bulk GIA report import
Barcode, QR & Print Templates
Advanced labeling, scanning, and branded print templates.
Generate barcodes & QR codes per gemstone or lot
Scan-to-look-up with any USB or Bluetooth scanner
Premium printable label templates (jewellery tags, parcel labels, certificate backs)
Bulk label printing with custom layout options
QR codes on printed invoices link to digital invoice view
Custom branding on all printed templates (logo, colors)
Multi-Currency
Run your business across currencies with automatic conversion.
Set your base currency & accept any world currency
Live exchange rate sync or manual rate entry
Invoices & quotes generated in customer's preferred currency
Multi-currency accounting & P&L reports
Currency breakdown in sales and revenue analytics
Gemstone Share Links
Share individual gemstones with a unique branded URL and QR.
Every gemstone gets a unique public share URL
Auto-generated QR code per stone — print on labels or certificates
Expirable share links with view count tracking
Public page shows stone details, images & certificate if available
Share via WhatsApp, Telegram, email or copy link
Buyer can submit an inquiry directly from the share page
Security & Backup
Enterprise-grade protection for your gem business data.
End-to-end data encryption at rest and in transit
Automated daily backups with point-in-time restore
Two-factor authentication (2FA) for all team members
Role-based access control & permission auditing
Activity log & full audit trail (user, action, timestamp, IP)
GDPR-compliant data handling & deletion tools
Team & Roles
Manage your team with granular permissions.
Team member management (add, edit, delete, reset password)
Built-in roles: Owner, Admin, Manager, Sales, User
Built-in roles: owner, admin, manager, sales and read-only
Activity log & audit trail (filter by user, action, date)
Last login tracking
Notifications
Stay updated with real-time alerts.
Real-time notification bell with unread count
Mark as read / Mark all as read
Notification links to relevant pages
Auto-polling every 60 seconds
Global Search
Find anything instantly across your workspace.
Ctrl+K / Cmd+K keyboard shortcut
Search across gemstones, customers, sales
Quick navigation modal
Settings
Customize every aspect of your workspace.
Account — profile, phone, picture, password
Company — name, address, logo, tax ID, currency, date format, timezone, language
Invoice — prefix, numbering, terms, template customization
Locations — manage all store locations
Subscription & Billing — current plan, usage stats, upgrade
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