Best gemstone inventory software: how to choose in 2026
There is no single best tool, only the best fit for your business. Gem dealers usually choose between a spreadsheet, a general accounting or ERP system, and software built for the gem and jewellery trade. This guide sets out each, and we have listed GemColony, which we make, among them. Check each vendor's own site for current features and pricing.
Spreadsheets
Free and flexible, fine for a few dozen stones and one person. They struggle with memos, history and several users.
Learn moreAccounting software
QuickBooks and Tally are strong for books, but stock is quantity-based and does not fit unique stones.
Learn moreGeneral ERP
Odoo, NetSuite, Zoho and SAP Business One are powerful and customisable, with gem workflows to be configured.
Learn moreGem and jewellery software
GemCloud, Gem Logic, GJIMS, DiamxPro and JewelShop for Acumatica are built for the trade, with different strengths.
Learn moreGemColony
Cloud ERP for gem dealers, cutters and exporters: stone records, parcels, memos, lapidary, certificates, AI analysis and a B2B hub. Plans from $69 a month with a 14-day trial.
Learn moreChecklist: ask every vendor
- Does each stone get its own record with photos, origin and treatment?
- Can you split a parcel and keep the cost?
- Is memo and consignment tracking built in?
- Can you issue and verify certificates?
- Does it handle your currencies?
- Can several staff work from different places with roles?
- Can you import your existing Excel stock?
- What does it cost at your stock size, and what are the limits?
Frequently asked questions
Which gemstone software is cheapest?
Spreadsheets are free, but cost time and errors. For software, compare the plan limits on stones, users and storage at your size, not just the headline price.
Should I run a trial?
Yes. Load 50 of your real stones and run one week of memos and sales through each shortlisted system.